HubSpot managed services are an ongoing retainer in which a dedicated team administers your portal: data hygiene, email deliverability, workflow and integration health, license and contact-tier costs, reporting, user access, and day-to-day requests. DBUGGER runs a fixed monthly cycle and sends a written health report, so you see trends — not just tickets closed.
The Monthly Operating Cycle
Data hygiene
Duplicates, property drift, unused properties, orphan records.
Email deliverability
Bounce and complaint trends, SPF/DKIM/DMARC still valid, suppression growth.
Automation health
Workflow errors and enrollment anomalies; Zap run history, held tasks, and task usage.
Limits & cost review
Marketing-contact creep, Zapier task consumption, list and property limits, upgrade triggers.
Reporting & funnel review
Dashboards refreshed, lifecycle distribution checked, conversion anomalies flagged.
Access & security review
Least-privilege audit, stale users removed, connected apps and tokens reviewed.
Report & next actions
Findings ranked fix-now / monitor / expansion opportunity, plus one concrete improvement each month.
What's Included
- Named HubSpot admin + team lead
- Request queue via your Slack/Teams or ticketing, <24h response SLA
- Monthly health report and review call
- Workflow, list, form, and email build requests within retainer hours
- User onboarding and training (EN/ES)
- Quarterly roadmap for the next automation or upgrade that pays for itself
Why Retain Instead of Hire?
| In-house HubSpot admin (US) | DBUGGER managed services | |
|---|---|---|
| Cost | Full-time salary + benefits | Up to 40% less than US-based full-time rates |
| Coverage | One person's skill set and vacation calendar | Admin + developer + QA bench |
| Continuity | Turnover risk | Same team month after month |
| Time zone | Local | CST (UTC-6), North American business hours |
| Scale up/down | Hiring cycle | Adjust hours with 30-day notice |
Retainers are sized by monthly hours. Request a quote.